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Rules and Regulations

C-1 AAA - THE ARCASIA AWARD FOR ARCHITECTURE - 2007/2008 EDITION

A Biennial Award Instituted by ARCASIA for 2007/2008 Edition exemplary Architectural Projects in the ARCASIA REGION

RULES & REGULATIONS FOR THE ARCASIA AWARD FOR ARCHITECTURE

1. INTRODUCTION

ARCASIA in its endeavors to raise the standard of the built environment throughout Asia in general and in its Member countries in particular, has instituted the ARCASIA AWARD FOR ARCHITECTURE in order to encourage and recognize exemplary work done by ARCHIRECTS working in Asia. The first three in a two-year cycle of Awards were given every two years beginning 1992 during the ASIAN CONGRESS OF ARCHITECTS organized by ARCASIA. The fourth Award was given in 1998 during the ACA-7 held in Colombo, Sri Lanka. From 1999 the Awards are being adjudged during the year in which ARCASIA Forum held and conferred in the year in which ARCASIA holds its congress.

An independent Panel of Jury Member consisting of leading architects of Asia, nominated by the ARCASIA Council, shall assess and determine the winners, and the Council shall announce the AWARDS.

1.1 What is ARCASIA?

ARCASIA or ARCHITECTS REGIONAL COUNCIL OF ASIA is an organization of seventeen National Institutes of Architects from the Asian region extending from Pakistan in the West to Philippines in the East, Peoples Republic of China in the North to Indonesia in the South.

The objectives of ARCASIA are: -

  • To unite National Institutes of Architects on a democratic basis throughout the Asian region, to foster friendly, Intellectual, artistic, educational and scientific ties.
  • To foster and maintain professional contacts, mutual cooperation and assistance among Member Institutes. - To represent architects of the Member Institutes at national and international levels.
  • To promote the recognition of the architects role in society.
  • To promote the development and education of architects and architectural professional in their service to society and;
  • To promote research and technical advancement in the field of the built environment

The Council of the ARCASIA consists of all the Presidents of the National Institutes. The organization itself serves as an extension for each Member Institute's regional program and relations. Annual Meetings are held in different Member Institute countries to deliberate and to give collective directions and representation to matters that affect the architectural profession in the Asian region.

1.2 Member Institutes

The current membership of ARCASIA consists of the following National Institutes of Architects (Listed in alphabetical order)

  • IAB Institute of Architects Bangladesh
  • ASC The Architectural Society of China
  • HKIA Honk Kong Institutes of Architects
  • IAI Ikatan Arsitek Indonesia
  • IIA Indian Institute of Architects
  • JIA Japan Institute of Architects
  • KIRA Korea Institute of Registered Architects
  • UMA Union of Mongolian of Architects
  • MAA Macau Association of Architects
  • PAM Pertubuhan Akitek Malaysia
  • IAP Institute of Architects Pakistan
  • UAP United Architects of Philippines
  • SIA Singapore Institute of Architects
  • SLIA Sri Lanka Institute of Architects
  • SONA Society of Nepalese Architects
  • ASA Association of Siamese Architects
  • VAA Vietnam Association of Architects

2. AIMS & OBJECTIVES OF THE ARCASIA AWARDS

The aim of the ARCASIA AWARD is to acknowledge exemplary architectural work and in doing so encourage the sustenance of the Asian spirit, the development and improvement of the Asian built environment and enhancement of the awareness of the role of architects in the socio-economic and cultural life of Asian countries. The ARCASIA Award also intends to demonstrate that good architecture is a major component of the positive influence on the human environment, and that physical development in Asia need not be in disharmony with the cultural values, national identity or the natural environment of developing countries in Asia.

3. SCOPE OF THE AWARD

The Award will be given in the following categories:

3.1 CATEGORY A: RESIDENTIAL PROJECTS

3.1.1 Category A-1

  • SINGLE FAMILY RESIDENTIAL PROJECTS
  • Single, Individual Units

3.1.2 Category A-2

  • MULTIPLE FAMILY RESIDENTIAL COMPLEXES
  • Multi-storey Units, Apartments, Flats, Mass Housing, Low Income Settlements.

3.2 CATEGORY B: PUBLIC AMENITY BUILDINGS

3.2.1 Category B-1

  • PUBLIC AMENITY: COMMERCIAL BUILDING
  • Office Buildings and Shopping Centers.
3.2.2 Category B-2
  • PUBLIC AMENITY: RESORT BUILDINGS
  • Resorts, Leisure Buildings and Hotels.
3.3 CATEGORY C: INDUSTRIAL BUILDINGS
  • INDUSTRIAL BUILDINGS
  • Facilities and Warehouses.
3.4 CATEGORY D: CONSERVATION PROJECTS
  • CONSERVATION PROJECTS
  • Restoration, Adaptive Re-use, Projects which conserve or restore the Architectural Heritage of Asian countries.

Note:

The Scope of the Awards was changed over the years to these 8 new Categories instead of four as original planned. The Council in its 19th Meeting, Colombo 1998, on the recommendations of Ar. P. Kasi endorsed by the Advisor to the Awards, Ar. Syed Zaigham Jaffery approved the above categories. Earlier the first Awards Adjudicated in Lahore in 1992 were in the four broad categories only. During the 13th Meeting of the Council and later on the written recommendation of the 1st Convenor of the Awards. Syed Zaigham S. Jaffery, six categories were adopted by the Council in its 14th Meeting. Hong-Kong-1993 Consequently in the 2nd (Manila-1994). 3rd (Jakata-1996) and the 4th Awards Cycle (Colombo-1998) entries in 6 categories were invited for judging in the Seoul-1999. From 5th Awards Cycle, entries in the above 8 categories are being considered. 27th Council meeting in Beijing in 2006, it was decided to increase the number of submissive in each category from one to two.

3.5 As per decision of the 18th Meeting in 1997 the Council may decide from time to time, as matter of policy, to increase or decrease these Categories and the announcement released by the Convenor shall clearly state the category for which the Awards will be conferred in that cycle of the Awards well in time.

4. RIGHT TO PARTICIPATE: ELIGIBILITY

Architects who are Members of good standing in the ARCASIA Member Institutes in their countries are entitled to participate. These include the architects/ members of the institutes of the 17 countries listed above, and the work of non-resident architects in these countries. The entry shall be submitted through the Member Institutes of ARCASIA where the project is located; provided that, they fulfill the formalities required by the Awards Committee in addition to those that may be determined by the Member Institutes themselves including but not limited to the payment of a prescribed non-refundable Entry fee in local currency, the amount of which shall be determined by the Member Institute, such as to cover/subsidize costs of local adjudication and mailing of the Entries to the station at which the ARCASIA Awards will, from time to time, be judged and awarded.

4.1 There shall be two (02) options for submitting entries:

4.1.1 Option 01:
The Institutes concerned may submit entries in any or all of the categories listed above, obtained through a National Award, arranged by that institute prior to the date of submission of entries announced by ARCASIA or through any other system decided upon by the National Council/Executive Committee of that institute; provided that, not more than two entries for each category are submitted by the Member Institute for the Awards: or

4.1.2 Option 02:
Where no National Award or procedure exists in one or any of the above ARCASIA categories, individual Members of these Institutes can request the National Institute to forward their entries for consideration of the ARCASIA AWARDS, and if the National Institute is satisfied with the quality and authorship of the work submitted, it may forward these to ARCASIA as entries, according to the stipulated schedule of submission; provided that, not more than two entries* for each category are submitted by the Member Institute, for the Award.

4.2 All entries will be accepted by the Awards Committee for adjudication by the ARCASIA Awards Jury; Provided that; in each case the entries are forwarded by the President of the National Institute; and, Provided further that; the facility was completed and fully in operation for at least 02 years before the date on which the ARCASIA AWARDS will be conferred; and, Provided further that; Members of the Jury, their business partners or former business partner/s or staff members within a period of 3 years, or members of their immediate families shall not be eligible for submissions or for the AWARDS, and, Provided further that, no project may receive more than one ARCASIA AWARD.

5. AWARDS

Entries selected by the Jury will be awarded a GOLD MEDAL as the ARCASIA AWARD FOR ARCHITECTURE in each category for the year of the Award, and subsequently every 2 years. The Jury shall however reserve the right not to grant an AWARD in any or all the categories, if it so decides. * As decided at the 27th ARCASIA Council Meeting held in Beijing, 2006.

6. SELECTION CRITERIA

In the assessment of the projects or facilities, the Jury will take regional differences into consideration, paying particular attention to the socio-cultural, environmental location and to the resultant standard of the facility. Projects submitted should be sound both conceptually and technologically within the context of Asia. User response to them should be positive and the project should not only be relevant but also a source of inspiration, at least in the country of its location and preferably in the Asian region.

7. MATERIALS TO BE SUBMITTED

In order to assess the entries, the following materials will be required: 7.1 Description of the Program and Facility (Form 1 to Form 3) 7.2 Description of the Suitability of the Facility (Form 4) 7.3 Small-scaled site plan, a maximum of 3 small-scaled plans: and up to 2 7.4 Sectional views (Form 5) 7.5 Minimum 5 color print photographs with explanatory texts in English (Form 6) 7.6 Language of the AWARDS: The working language of the AWARDS and all correspondence concerning the AWARDS and all related explanatory texts, labels, captions, completion of Forms etc. i.e. all written matter submitted by the entrants to the AWARDS will be in English. The Member Institutes may if they so wish translate these forms in their own language for local use only: however any errors of omission or commission or mis-translation shall be the responsibility of the concerned institute and not that of ARCASIA. 7.7 Rights to Material or Documentation Submitted: All material submitted shall become the property of ARCASIA, and if desired by ARCASIA, may be displayed or published at the discretion of ARCASIA. Therefore, Architects making the entry submissions should have legal rights and copy rights to all the material submitted and shall deemed to have transferred these rights to ARCASIA with the submission of the entries. 7.7.1 Rights to Material or Documentation Submitted: All material submitted shall become the property of ARCASIA, and if desired by ARCASIA, may be displayed or published at the discretion of ARCASIA. Therefore, Architects making the entry submissions should have legal rights and copy rights to all the material submitted and shall deemed to have transferred these rights to ARCASIA with the submission of the entries. 7.7.2 Member Institutes forwarding the entries to the Award should obtain the necessary authorization in this regard from the applicant locally, before forwarding the entry. (Refer to 7.7.1 above)

8. PROCEDURE

Each applicant may submit one or more projects to their respective Member Institutes for selection and on short listing/selection, forwarding to the designated station of the ARCASIA Awards adjudication by the Member Institute, in as far as each of the submissions comply with the Scope of the Competition (3) and the Right to participate (4) stated above. The material listed under Material to be submitted (7) including the binding statement, as stipulated therein. A Declaration Form shall be submitted for each project separately. The printed Entry Forms prepared by ARCASIA shall be used for the project descriptions and presentations. These forms can be obtained from ARCASIA Awards Convenor directly, or from the designated officer of the National Institute of the applicant, against an application giving the name, postal and e-mail addresses etc. of the entrant.

9. JURY OF ASSESSORS

9.1 AWARDS JURY The independent ARCASIA MASTER JURY shall consist of the following: 9.9.1 Chairman ARCASIA (one) 9.9.2 Convenor ARCASIA AWARDS (one) 9.9.3 An eminent Non-Architect personality from the host country of Forum where the Awards are to be adjudged (one) 9.9.4 Two eminent Architects from ARCASIA Zones other than the Zone represented by the Chairman ARCASIA (two) 9.9.5 An eminent Architect from any region other than the ARCASIA Region (one)

Total: 06 Jurors

9.9.6 The Jurors may be selected from amongst the confirmed speakers of the Arcasia event coinciding with the Awards or, the Jurors may be asked to be one of the Speakers for the coinciding ARCASIA event, in so far as the criteria for selection of Jurors elaborated above are, strictly, met (Note: This method has been suggested in order to cut costs related to air-travel etc. which have to be incurred by the Member Institute's in order to host Jurors. This should not however be encouraged, the former more than the latter, and can be used as a method of the last resort, in case the host Institute is financially short, or is unable to arrange a suitable sponsor (This procedure was adopted at the 1997 Tokyo Council Meeting). 9.2 JURY QUORUM Total number of Jurors shall not exceed six (6): and in case of a tie, the Chairman ARCASIA shall have the casting vote. The quorum for the convening of the Jury shall be any four Members as listed above, provided that among those forming such a quorum, the Convenor is one of them. In the absence of the Chairman ARCASIA, the Convenor shall preside. 9.3 ARCASIA ZONES FOR SELECTION OF JURORS For the Purpose of the appointment of Jurors for the Awards the ARCASIA Region shall be divided into the following 03 ZONES: Zone A - consisting of Bangladesh, India, Nepal, Pakistan & Sri Lanka Zone B - consisting of Indonesia, Malaysia, Singapore, Phillippines & Thailand. Zone C - consisting of China, Hongkong, Japan, Korea, Macau, Mongolia & Vietnam (Note: Other countries in the Region upon being elected to ARCASIA may be placed in the appropriate Zone, for the purposes of the selection of Jurors as decided by the Council.) 9.4 FINALITY OF THE ARCASIA JURY's DECISION All decision taken by the ARCASIA Awards Jury, and all Awards conferred by the Jury, shall be considered final, upon its ratification by the ARCASIA Council.

10. EXCLUSIONS

Entries not confirming with the preliminary or the final requirements as laid down for the AWARDS herein, or in the Forms or related documents, or instructions issued for the purpose now or subsequently, shall be excluded from any consideration of the ARCASIA AWARDS.

11. MAILING/SAFETY OF ENTERIES

The ARCASIA AWARDS cannot be held responsible for any damages to the materials submitted while in transit or in mailing. All entry Forms shall be sent to the President of the Member Institute of ARCASIA for distribution to their own Members of good standing. These should be recollected by the Member Institute President and forwarded under a cover letter and dully filled Form A to the ARCASIA Awards Office for consideration of the Jury.

12. ENDORSEMENT

This AWARD has been endorsed by the Member Institutes of ARCASIA at its 12th meeting held in Beijing, China in 1991.

13. FORMS REQUIRED

Declaration Forms A & B and Form-1 to Form-6 required for the submission of the Entries can be obtained directly from the 13.1 The Member Institute's office. 13.2 CONVENOR, ARCASIA AWARDS Please note that all Forms and Entries must be forwarded by the Member Institutes listed above, and the required Form filled out by The President of the Member Institute, who shall sign Form A for each entry submitted and forward it to the ARCASIA Awards Convenor, failing which the entries received shall be ineligible for the Award. (Note 1: These rules and regulations are to be read in conjunction with the ARCASIA Bye-law No. 7 Note 2: The design of the ARCASIA Award Gold Medals is given in the Appendix J of the ARCASIA Checklist.)

ACKNOWLEDGEMENT

This document on the ARCASIA Awards Rules & Regulations was first prepared for ARCASIA by Ar. Syed Zaigham S. Jaffery, FIAP on behalf of the Institute of Architects, Pakistan and was approved by the Council in its 12th Meeting held in Beijing, September 1991. Subsequently, on request of the Council he has revised and updated these R & R for the Awards as mentioned in the notes to the Fourth Edition, 1998-2000 and the current 2007-2008 Edition.

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RELEVANT ARCASIA BYE- LAW NO. 07:

RE: ARCASIA AWARD FOR ARCHITECTURE

7. ARCASIA AWARDS

7.1 CONFERMENT The ARCASIA AWARDS are presented at an ARCASIA event to encourage and acknowledge excellence in design in the Asian context in categories as may be determined by the ARCASIA Council in the year preceding the Award. (Note: The 1st three AWARDS were given every two years beginning 1992 at the ASIAN CONGRESS OF ARCHITECTS organized by ARCASIA. The 4th Award was given in 1998 during the ACA-7 held in Colombo, Sri Lanka. As agreed in the 1997 Tokyo Council Meeting beginning 1999, the Awards will be conferred during the year in which the ARCASIA holds its Forum, i.e. 1999, 2001 etc.) 7.2 AWARDS CONVENOR The ARCASIA AWARDS shall be administered by a CONVENOR who shall be nominated by the Council at the Annual Meeting preceding the ACA, for a term of 2 years, provided, that no Convenor shall be appointed for more than two consecutive terms. 7.3 AWARDS COMMITTEE The Awards Convenor shall head and be assisted by an Awards Committee consisting of i. Convenor (as appointed above) ii. One Deputy Chairman of ARCASIA, nominated for a period of 2 years. iii. The President of the Institute hosting the ACA, nominated for a period of 2 years. 7.4 AWARD POLICIES The policies regarding the ARCASIA AWARDS shall be determined by the Council in its Annual Meeting and shall be announced to all Member Institutes within one month of their formalization and at least ten months before the announcement of the Awards. 7.5 BUDGET The Convenor for the AWARDS shall present a Budget for the administration of the Awards at every Council Meeting for approval showing the projected expenses and income for the coming year. 7.6 FINANCIAL & AUDIT The ARCASIA AWARDS shall be financed by the Council to the extent determined by the Council, provided that the Convenor and the Awards Committee shall be permitted to raise the balance amount through appropriate means and legitimate sponsorships provided that, the audited accounts of the income and expenditure incurred are presented for approval of the Council at its Annual Meetings. 7.7 AWARD JURY The independent ARCASIA AWARD's JURY shall consist of the following: i. Chairman ARCASIA ii. Convenor ARCASIA AWARDS iii. An eminent non-architect personality from the host country of Arcasia Forum where the Awards are to be adjudged and iv. Two eminent Architects from ARCASIA Zones other than the Zone represented by the Chairman ARCASIA. v. An eminent Architect from any region other than the ARCASIA Region. 7.7.1 Total number of Jurors shall not exceed six (6), and in case of a tie, the Chairman ARCASIA shall have the casting vote. 7.7.2 The quorum for the convening of the Jury shall be any four Members as listed above, provided that among those forming such a quorum, the Convenor is one of them, in the absence of the Chairman ARCASIA, the Convenor shall preside. 7.8 FINALITY OF THE ARCASIA JURY's DECISION All decisions taken by the ARCASIA Awards Jury, and all Awards conferred by the Jury, shall be considered final.